Management & Program Analyst
U.S. Department of Veteran Affairs
This job is no longer accepting applications
See open jobs at U.S. Department of Veteran Affairs.See open jobs similar to "Management & Program Analyst" Port Muskogee.Summary
The Management and Program Analyst serves as the Program Operations Manager within the Executive Director's Office (EDO) of Strategic Investment Management (SIM), which is organizationally aligned with the Veterans Health Administration (VHA). The position will manage and provide oversight of cross-cutting SIM-wide operations, budget, contracting and project management activities.
Overview
- Accepting applications
-
Open & closing dates
08/28/2024 to 09/09/2024
This job will close when we have received 50 applications which may be sooner than the closing date. Learn more -
Salary
$139,395 - $181,216 per year
-
Pay scale & grade
GS 14
- Help
Location
1 vacancy in the following location:
-
Remote job
No
-
Telework eligible
Yes—as determined by the agency policy. The candidate selected for this position will be required to report to a VA allocated space a minimum of 5 days per pay period.
-
Travel Required
Occasional travel - You may be expected to travel for this position.
-
Relocation expenses reimbursed
No
-
Appointment type
Permanent
-
Work schedule
Full-time
-
Service
Competitive
-
Promotion potential
14
-
Job family (Series)
-
Supervisory status
No
-
Security clearance
-
Drug test
No
-
Position sensitivity and risk
-
Trust determination process
-
Financial disclosure
No
-
Bargaining unit status
Yes - Eligible
-
Announcement number
CBZY-12520366-24-AC
-
Control number
806988500
This job is open to
- Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
- Federal employees - Competitive service
Current or former competitive service federal employees.
- Federal employees - Excepted service
Current excepted service federal employees.
- Internal to an agency
Current federal employees of this agency.
Clarification from the agency
Open to current, permanent federal employees, VEOA, and Career Transition Assistance Plan and Interagency Career Transition Assistance Plan eligibles only.
Videos
Duties
This announcement will close on 09/09/2024, the first 50 applications received will receive first consideration. Applications received after the initial cut-off number has been reached will not receive consideration unless otherwise requested by management.
The position serves as an expert and principal advisor to the SIM Deputy Executive Director, providing management and oversight responsibilities for all operational support functions including strategic planning budget, contract and travel management, process improvement, and cross-functional integration activities. Other duties include, but are not limited to:
- Develops a comprehensive program operations plan which includes a detailed outline of action items and milestones to executive SIM's strategic plan.
- Identifies and mitigates significant program changes having critical impact on resource requirements.
- Directs business operations process improvement activities, including the identification, management and optimization of managerial tools needed to optimize customer requests and deliverables, resource allocation and assignment, and performance tracking.
- Identifies, develops, and recommends changes in SIM-wide operational procedures, practices, and techniques to accomplish desired results with a broad view toward obtaining maximum efficiency and effectiveness.
- Plans and deploys management approved strategic initiatives and organizational processes throughout SIM to successfully support its mission, as well as matters related to business, resource management, organizational and workforce development, diversity and equal opportunity, communications, and core capabilities.
- Establishes guidelines for subordinates based on higher echelon guidance, program requirements, and relationships with the various VHA and VA organizations and associated programs.
- Provides senior management officials with authoritative budget advice and interprets the results and needs to those officials. Furnishes reports, correspondence, and fact sheets used by management for the decision-making process.
- Provides senior management officials with authoritative budget advice and interprets the results and needs to those officials. Furnishes reports, correspondence, and fact sheets used by management for the decision-making process.
- Works with management on setting goals and objectives for the organization, determines best practices, makes decisions; resolves budget, cost accounting, appropriated and franchise fund discrepancies and overages/shortfalls; and plans for long-range SIM needs.
- Monitors SIM expenditures, including clear concise reporting to SIM Leadership. Through assimilation of all current budgetary, accounting, contracting and assets information, maintains a comprehensive resource database from which finance, logistics, performance, and efficiencies may be assessed and projected.
- Exercises overall responsibility for all SIM contract management functions, which includes attending meetings, and responding to contracting actions when appropriate.
- Strategizes with SIM leadership, operations personnel, contracting, and program officers on the best procurement approach and contract type to provide expert acquisition support to SIM based on practical knowledge of VA and other Government Indefinite Delivery Indefinite Quantity (ID/IQ) contracting programs, blanket purchase agreements, and all other internal/external contractual agreements as required.
- Leads all final reviews and approvals of SIM contracts and provides problem-solving and issue resolution for all contract actions, both pre- and post-award.
- Performs other related duties as assigned.
Compressed/Flexible: Available
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Management & Program Analyst/PD686240
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
Requirements
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
Qualifications
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
Selective Placement Factors. Selective placement factors are knowledge, skills, abilities, or special qualifications that are in addition to the minimum requirements in a qualification standard, but are determined to be essential to perform the duties and responsibilities of a particular position. Candidates must possess SPFs to be considered for this position.
The Selective Placement Factor (SPF) for this position is: Must possess a Federal Acquisition Certification for Contracting Officer's Representatives (FAC-COR) Level I or II Certification.
You may qualify based on your experience as described below:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
- Mastery of the application of a wide range of qualitative and quantitative analytical and evaluative methods and techniques for the assessment and improvement of assigned responsibilities for effectiveness through the improvement of complex management processes and systems.
- Oral and written communication skills which can be used to present to leadership at high level meetings, congressional hearings, and in meetings with other government agencies.
- Planning and analyzing administrative operations and work processes and procedures to include program staffing levels, budgeting, and distribution of program services.
- Expert knowledge of a broad functional or specialized area of management; skill and experienced judgment in applying and developing criteria or requirements for testing and evaluating new approaches and concepts for major programs on a national scale.
- Possesses significant experience in the use of software applications that document, manage, and generate reports on multiple projects and programs; and knowledge of SIM, organizational, and VHA goals and objectives, organizations, programs, missions, and functions to perform comprehensive analysis and studies in assigned functional areas.
- Mastery skills in the completion of contracting packages, including performance work statements, cost estimation for the development of independent government cost estimates, acquisition plans, etc., as well as the evaluation of responses to solicitations;
- Expert knowledge and ability to prepare and/or review contracting performance work statements (PWS), as well as understand and be able to make recommendations on contract types such as Time and Material (T&M), and Firm Fixed Price (FFP), and funding types such as medical care (0152) or development (0160).
- Mastery skill to prepare and track multi-year budgets to include staffing, contracts, travel, training, and education.
- Analyze and evaluate operational or planned activities; identify and modify as needed during a project lifecycle; and manage project schedules and risks.
- Ability to prepare and/or edit promotional and communication material, prepare and/or evaluate presentations, brief senior VA/VHA leadership and external organizations, and provide comprehensive and analytical responses to internal or
external action items or requests for information.
- Professional experience in operations, budget, and contract management for an organization or department.
- Experience in planning, developing, reporting, and managing an organization or program's multi-million dollar operational budget. This includes quarterly, fiscal, and multi-year financial planning for items such as salaries, contracts, supplies, training, and travel.
- Professional experience in contract administration principles and practices which includes management of contract procurements, evaluations, awards, and contractor performance.
- Administration and Management
- Contract Administration
- Financial Management
- Planning and Evaluating
- Stakeholder Management
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. The work may require some periods of overtime, intense concentration, and long hours to meet program deadlines and to devise corrective action and solutions to unexpected management crises under time-sensitive conditions. The work requires almost constant use of a video display terminal.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education
There is no educational substitution at this grade level.
Additional information
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
Required Documents
To apply for this position, you must provide a complete Application Package which includes:
- Federal Acquisition Certification for Contracting Officer's Representatives (FAC-COR) Level I or II Certification.
- Resume
- SF-50/ Notification of Personnel Action
ATTENTION:
- You may need to submit more than one SF-50 if we cannot verify you meet time-in-grade (TIG) by your most recent SF-50 dated 01/01/24 or later. For example, if your most recent SF-50 is a General Adjustment, we need your most recent SF-50 dated 01/01/24 or later and another SF-50 to verify TIG. Examples of SF-50s for TIG verification include your last within-grade increase or promotion to highest grade held. Promotion shows when you started the grade level and a within-grade increase verifies you were at that grade level for at least one year. Failure to provide your most recent SF-50 dated 01/01/24 or later and other SF-50s to verify TIG will result in you being disqualified. We cannot verify time-in-grade based only on the grade and step you are currently on.
- Cover Letter
- DD-214/ Statement of Service
- Federal Acquisition Certification for Contracting Officer's Representatives (FAC-COR) Level I or II Certification.
- Other (2)
- Resume
- Separation Notice (RIF)
- SF-50/ Notification of Personnel Action
SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
- Most recent SF-50 if you are a current or former Federal employee
- An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
- Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
- Examples of appropriate SF-50's include:
- Within grade increases at the highest grade held; or
- Promotions with an effective date more than one year old; or
- SF-50's at the highest grade held with an effective date more than one year old.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 09/09/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12520366.
- To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
- Click Submit My Answers to submit your application package.
To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
Agency contact information
- Address
- VHA Servicing Human Resources Office - 1
2402 Wildwood Ave Suite 301
Sherwood, AR 72120
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job is no longer accepting applications
See open jobs at U.S. Department of Veteran Affairs.See open jobs similar to "Management & Program Analyst" Port Muskogee.