Job Description: Executive Assistant

Position: Executive Assistant

Location: Muskogee, OK

Reports To: Chief Operating Officer

Company Overview: Polaris Technology Inc is a leading organization in the blockchain infrastructure industry, committed to excellence and innovation. We pride ourselves on our collaborative culture and our dedication to delivering exceptional results for our clients and stakeholders.

Position Overview: We are seeking a highly organized, proactive, and professional Executive Assistant to support our executive team. The successful candidate will play a crucial role in ensuring the smooth operation of the executive office by managing schedules, coordinating meetings, handling communications, and performing a variety of administrative tasks.

Key Responsibilities:

• Calendar Management: Efficiently manage the executive's calendar, schedule meetings, appointments, and travel arrangements.

• Communication: Handle all incoming and outgoing communications on behalf of the executive, including emails, phone calls, and correspondence.

• Meeting Coordination: Prepare agendas, materials, and minutes for meetings. Coordinate logistics for in-person and virtual meetings.

• Travel Arrangements: Organize travel plans, including flights, accommodations, transportation, and itineraries.

• Document Preparation: Draft, review, and edit reports, presentations, and other documents as needed.

• Confidentiality: Maintain strict confidentiality regarding sensitive information and company matters.

• Project Management: Assist in the coordination and management of special projects and initiatives.

• Office Management: Oversee office operations, including ordering supplies, managing budgets, and ensuring a professional office environment.

• Relationship Management: Serve as a liaison between the executive and internal/external stakeholders, fostering positive relationships.

Qualifications:

• Education: Bachelor’s degree in business administration, Communications, or a related field preferred.

• Experience: Minimum of 1 years of experience as an Executive Assistant or in a similar role supporting senior executives is preferred but not required. New grads are also welcome.

Skills:

• Exceptional organizational and time-management skills.

• Strong written and verbal communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize tasks effectively. o High level of professionalism and discretion.

• Strong problem-solving skills and attention to detail. o Ability to work independently and as part of a team.

• Familiarity with project management tools and software is a plus.

Key Competencies:

• Proactivity: Anticipate the needs of the executive and take initiative to address them. • Flexibility: Adapt to changing priorities and handle multiple tasks with ease.

• Dependability: Reliable and consistent in performing job duties.

• Interpersonal Skills: Excellent interpersonal skills with the ability to build strong working relationships.

• Problem-Solving: Resourceful and capable of resolving issues efficiently.

Benefits:

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with company match.

• Paid time off and holidays.

• Professional development opportunities.

• Collaborative and supportive work environment.

Polaris Technology Inc is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Salary Range: $50,000 – $70,000/year