Academic Advisor II AD/02 (Academic Department as Assigned) CODES JOB CODE: 6671 EEO: 03 GRADE: 18/3 OTRS: Required E/NE: Exempt VAC: 7 hr DEGREE: 02 SAFETY SENSITIVE: No DATE: 10/19 ADMINISTRATIVE TITLE: 67 MANPOWER RESOURCE: 6 CUPA: 401130 IPEDS: 21-1012 JOB SUMMARY This is an advanced, second level advisor position that provides academic advising services to Northeastern State University students and is responsible for coordinating academic advising activities within the designated College. MAJOR DUTIES Provides students with registration and academic program information; communicates general policy information and available services to declared students. Participates in and leads professional development and training activities for Academic Advisors. Responsible for communication and collaboration within the designated College and the greater Academic Advising community. Create and provide reports to the Executive Director of University Advising. Assists students with course registration and other university processes. Ensures that students are familiar with the university catalog and other relevant advisement information and tools. Collaborates with NSU department chairs and associate deans to maintain Plans of Study and Course Sequence materials. Reviews and updates student information in the BANNER system as appropriate. Assists with the transfer credit evaluation process. Serves as liaison to instructional departments; facilitates student referrals to appropriate faculty advisor. Monitors student academic progression to ensure student retention standards are met. Attends and assists with regular departmental and University Advising Center training sessions and other professional development activities. Coordinates intrusive advising appointments with students. Provides input and assists in formulation of University advisement policy and procedures, and represents advising interests and concerns on various University committees as needed. Represents the College at assigned recruitment events and meetings. Performs related duties. KNOWLEDGE REQUIRED BY THE POSITION Knowledge of admission to the university and its academic programs, registration and degree program requirements. Knowledge of academic standards governing the student population. Knowledge of student recruitment and retention principles. Knowledge of computers and job-related software programs, including the BANNER system. Skill in decision making and problem solving. Skill in interpersonal relations and in dealing with the public. Demonstrates the ability to meet professional competency outcomes. Skill in oral and written communication. SUPERVISORY CONTROLS The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. GUIDELINES Operational guidelines for the position include the University Catalog, Family Educational Rights and Privacy Act (FERPA) requirements, ORSHE requirements, and NACADA best practices. These guidelines require judgment, selection and interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of varied academic advising duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide academic advising to undergraduate university students.Success in this position contributes to the success of university students. CONTACTS Contacts are typically with co-workers, other college personnel, undergraduate students, faculty, and members of the general public. Contacts are typically to provide services, to give or exchange information, to resolve problems, or to motivate or influence persons. PHYSICAL DEMANDS/ WORK ENVIRONMENT The work is typically performed while sitting at a desk table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects. The work is typically performed in an office. SUPERVISORY AND MANAGEMENT RESPONSIBILITY This position may have direct supervision over assigned personnel. MINIMUM QUALIFICATIONS Possession of or ability to readily obtain a valid driver’s license issued by the State of Oklahoma for the type of vehicle or equipment operated. Successfully completed an extensive training and evaluation program. Demonstrated a high level of professional standards and proficiencies as established by the National Academic Advising Association (NACADA). Must be capable of maintaining regular attendance. Knowledge and level of competency commonly associated with the completion of a master’s degree in a course of study related to an occupational field represented by a discipline within the College. One year professional experience in a similar position or one year advising apprenticeship/internship at the college level. PREFERRED QUALIFICATIONS