Ready to make a difference behind the scenes? Bring your energy, attention to detail, and love for smooth workflows to our team! As our Accounts Payable Assistant, you’ll help support the financial and administrative processes of the Eastern Oklahoma Library System.

Job Summary

The Accounts Payable Assistant supports the Library System’s financial and administrative operations. This position is responsible for processing accounts payable transactions, maintaining accurate records, and assisting the operations team.

Financial Responsibilities

• Process and verify vendor invoices for accuracy and proper authorization
• Prepare, post, and maintain accounts payable records in accordance with Library System policies
• Maintain purchase orders and received documentation
• Communicate professionally with EOLS staff and vendors regarding billing questions and discrepancies
• Reconcile postage and credit card account statements
• Assist in the preparation and posting of deposits as needed
• Assist in month-end and year-end closing activities and processes
• Comply with accounting standards, policies, and internal controls

Operations Responsibilities

• Greet visitors in a professional and welcoming manner
• Order and maintain office and janitorial supplies
• Assist in monitoring building maintenance, janitorial concerns, and safety requirements
• Maintain an organized filing system for the business office and financial records

Qualifications

• Strong attention to detail and accuracy
• A positive attitude and a willingness to learn and grow with our team
• High school diploma or equivalent required; associate degree or comparable certification preferred
• Previous accounts payable or bookkeeping experience preferred
• Ability to meet deadlines and manage multiple tasks effectively

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Position Details:

Part-time (15-18 hours per week)
Starting salary $31,200.00 – $37,440.00 based on experience.

A background check is required

All applications must be submitted online

**Posted until position filled